Electornic Notarization on TPM
Notarization Overview
Oracle Textura Payment Management (TPM) supports electronic notarization for invoices, lien waivers, and sworn statements. Notaries witness the signing of documents and verify the identity of the person signing a document.
When a document on TPM requires notarization, your Billing Workflow displays notary fields before you can apply your signature. Electronic notarization requires the Notary to use the Signer's computer to verify the Signer's signature. When prompted, Notaries enter their username and password, watch the Signer sign the document, and then add their own signature to the electronic document. Notaries in some states will also apply a notary seal when signing.
The system will apply the signature and other state specific requirements to the document.
Set up notary permissions on the Notary's user profile.
Keep in mind:
- TPM does not currently support notarization in: North Carolina, Puerto Rico, Territory of American Samoa, Federated States of Micronesia, The United States of Territory of Guam, Republic of Marshall Islands, Commonwealth of the Northern Mariana Islands, Commonwealth of Puerto Rico, Republic of Palau.
- To notarize documents, a user must have the Notarize Documents permission. The user profile must also include all required notary information.
- Any Notary on the system can notarize a document.
- A user cannot act as both Signer and Notary for a document because you cannot notarize your own signature. You need a Notary user to witness the Signer's signature.
- A Notary's signature must be applied shortly after a Signer signs the document.
- Colorado notaries are required to enter their Document Authentication Numbers (DANs).
- Florida notaries authenticate in order for the system to prepare the correct language to appear on the document for signing and notarization.
View our video guide on creating a notary profile and notarizing documents.
By-Passing Electronic Notarization
In some instances, electronic notarization might not be possible because of local laws and regulations but a document will still require a notarized signature. When this happens, your General Contractor may enable the Bypass Electronic Notary workflow on a project. This workflow allows you to download a document to bring to a notary public for traditional notarization and then scan and upload the document back into Textura.
Note: The availability of the Bypass Electronic Notary workflow is used at a General Contractor's discretion. Not all documents or projects will benefit from this feature.
See Bypassing Electronic Notarization When Signing a Document.
FAQs
Why can't I attach my notary seal?
Your image might not fit all requirements. To upload a notary seal, your image must be a:
- PNG file type
- Maximum of 4MB in size.
After uploading an image, it will default to a size of 270px by 105px.
Do I need to have a notary in my organization?
As long as a notary can physically join you at your computer and has an account on TPM, they can notarize your document. The notary does not need to be a part of your organization. If your notary does not yet have an account on TPM, you can invite them.
Note: Selecting the above link will open the help page in a new browser tab.
Related Topics
Setting Up Notary Credentials for a User
Notarizing Documents with a Document Authentication Number
Bypassing Electronic Notarization When Signing a Document
Last Published Monday, February 5, 2024